Anatomy of a Successful Workshop

In Active Learning, Aha!, facilitation skills, How To, Mid-Atlantic Facilitators Network, Uncategorized on February 2, 2016 at 8:05 pm

When you think of the word anatomy what images, thoughts, or symbols come to mind?

Okay, now pull out a piece of paper or a sketch pad and ponder on this question. Brainstorm a bit. Work fast. And then when you think you’ve exhausted all possible ideas, pause for a moment and think of a few more connections to this word. To help get you started, please, consider these images.

... a visual kick start for your brainstorm

… a visual kick start for your brainstorm

Now imagine yourself swimming in symbolism — much like that frog before he/she met his/hers educationally-inspired demise.

Recently, I had the pleasure of attending a professional development workshop sponsored by the Mid-Atlantic Facilitators Network (a.k.a., MAFN). This workshop was one of the very best I had ever attended since becoming a facilitator. But rather than just make this claim and assume that you’ll accept my opinion as fact, let me tell you why.

Imagine you’re in a lab-class: Anatomy & Physiology 301. Let’s examine the structure and internal workings of what makes for an outstanding workshop.

... cleverly designed handouts should facilitate your note taking and engage you without distracting you

… cleverly designed handouts should facilitate your note taking and engage you without distracting you from the speaker

Set the stage or prepare the operating room for use.

There’s usually time to settle into your learning space, greet a few of your colleagues, and perhaps introduce yourself to the workshop instructor/trainer. I highly recommend that you arrive a few minutes early to do just that. Gather up any handouts which are made available and review them so that you’ve a good grasp of what’s to be covered and in what order topics may be addressed.

When preparing a handout should you be the presenter, avoid designing a handout that’s jammed packed with text. Use “bullet lists” and leave enough white space for note taking and doodling. Bibliographies should list online references and are particularly helpful for those who want to “dive deep” and learn more.

Create a learning laboratory for hands-on, experiential engagement.

... learning occurs in a sequential and progressive fashion -- in steps: 1, 2, 3.

… learning occurs in a sequential and progressive fashion — in steps: 1, 2, 3.

It is not my intent to re-create the content or attempt to re-teach this workshop. Kudos to Rebecca Slocum who was the featured presenter at MAFN. The credit for the design and facilitative instruction at this event belongs to her. That said, look again at the photos above. Contemplate how our group learning evolved, step by step.

  • The workshop leader/instructor tells a story about being stuck in Iceland … This story doubles as a self-introduction and opens the door to being genuine and personable.
  • The instructor uses several decks of Visual Explorer Playing Cards … Having us draw one card face up (representing our approach to facilitation) and a 2nd card face down (the mystery card) … We are up on our feet and engaged early in the program.
  • We share our first card with our neighbors / table mates … This serves as a purposeful icebreaker with those who are in the room and learning with us.
  • The instructor shares more of her agenda/syllabus with us … Covering the THEORY that behind the PRACTICE of our experiential learning.
  • The 2nd card is flipped and now we are challenged to create meaning from this unknown image … We learn that symbolism works in several ways … In the example above, that flea or “bug” is something that trips me up while I’m a facilitator. It’s the “nit that must be picked” that detracts me or someone else in the group.
  • The instructor leads more discussion on WHY USE SYMBOLS, WHEN TO USE THEM, and HOW TO USE THEM … More group discussion follows.
  • We are asked to draw a 3rd card (face up) … This image is to explain how our practice as  facilitators or our professional behavior might evolve and change in the future … I aspire to take a bird’s eye view of future situations yet understand that I’m at the mercy of the winds.
  • A two-part case study follows … We are encouraged to take notes using a worksheet entitled: A Symbolic Framework … Our learning has been re-enforced.

Okay … I’m assuming that you’ve got the idea. Understanding the anatomy of a successful workshop helps guide us in the following ways:

  • Be welcoming and friendly … Tell a story that triggers everyone’s curiosity.
  • Engage your audience as soon as you can, early in the workshop, and before you dive into the “boring, academic” stuff.
  • Lay out the steps — 1, 2, 3 — and explain each step as you go so that folks don’t get lost while “dissecting their frog.”
  • Allow time for the participants to share their stories, feelings, and experiences.
  • Test or challenge the learners with some sort of direct application of what they’ve just learned. Think: case studies, completing a worksheet, …, creating an action plan, etc.

I hope this helps. Good luck!

PS: Think of a way to extend the learning or build a sense of community with your colleagues and potential clients. For example after the MAFN workshop described above, our members and guests gathered at a nearby restaurant for networking and a social. There were free appetizers and a cash bar. But there was also a structured activity called the NAME TAG ICEBREAKER which I’ve attempted to explain below in a doodle/sketch-note.

... a name tag can be used creatively to enable purposeful networking

… a name tag can be used creatively to enable purposeful networking

The 3rd Way – Redux

In Active Learning, Active Listening, Aikido, Coaching, Communication, Conflict Resolution, leadership, Toastmasters on January 31, 2016 at 12:13 am

(Thank You) x 3 … It was a pleasure to participate in District 27’s Executive Committee meeting held on January  31, 2016.

As promised …

Here’s the “soft-copy” of the one-page handout we used during our 20-minute educational session. A PDF-version can be found here –> The 3rd Way Redux

There's always more than one way to resolve conflict.

There’s always more than one way to resolve conflict.

And here are a few other references for those who wish to take a “deeper dive” into the topic of conflict resolution:

Primary Sources:
* Appreciative Inquiry … various books and authors
* Emotional Intelligence … various books and authors
* Crucial Conversations by Kerry Patterson, et. al.
* The Skilled Facilitator by Roger Schwarz
* “Resolving Conflict.” A manual from the Excellence in Leadership Series by Toastmasters International — NOTE: The 10-slides from this manual and training program are found here for your review and use. Follow this link –> 321CD_ResolvingConflict

Secondary Sources:
* The 7 Habits of Highly Effective People by Stephen Covey
* The 8th Habit by Stephen Covey
* The Abilene Paradox by Jerry Harvey
* How Come Every Time I Get Stabbed in the Back My Fingerprints Are on the Knife? (also) by Jerry Harvey
* Mastery by George Leonard
* The Secret Teachings of Aikido by Morihei Ueshiba



From Janus’ Point of View

In Coaching, Epiphanies, Facilitating Genius on January 3, 2016 at 10:07 pm

Janus_coinThe winter holidays are history. Most folks will be returning to their place of work. The gyms are likely to remain crowded for a few more weeks as folks who made fitness-related resolutions haven’t (yet) discarded them.

January is the ideal month to look back upon the past year as well as focus on the future.

  • What projects started in 2015 are worth continuing?
  • Which of the many new habits you’ve resolved to start will pay dividends by spring?
  • What behaviors need you modify or eliminate before February?
  • And if these challenges seem too hard to tackle alone, who might you call upon within the next few days to help you shape a better future?

And for those fans or followers of this blog who’d like to contact me, here’s an on-line form to streamline our (re-)connection.

Please do contact me if you're willing to work at making 2016 a better year than the last one.

Please do contact me if you’re willing to work at making 2016 a better year than the last one.


Get every new post delivered to your Inbox.

Join 720 other followers